Only applications and supporting documents sent electronically to icount@census.alabama.gov by 5 p.m. central on Friday, October 11 will be accepted. You may send the files in separate email messages if needed. You will receive a response from ADECA confirming receipt of materials.

This application guide covers the specifics. In general, we are looking for creative ideas to increase participation in the 2020 Census particularly collaborative efforts that reach hard-to-count areas or populations.

We leave that up to the grant applicants to develop and present their partnerships as part of the grant application. There are numerous local, regional and state organizations that could be potential partners.

With that said, the Alabama Public Library Service has stated that they are willing to serve as a partner. For more information, visit the organization’s website at https://aplsws1.apls.state.al.us/aplsnew/ or contact Nancy Pack at npack@apls.state.al.us. Another possible resource that was mentioned in our grant application workshop is YMCAs.

Please include a list of census tract areas that your proposed project will cover as part of the supporting documents. A community may encompass more than one tract and a regional area will certainly cover multiple tracts. The best resource to use to get tract numbers is our interactive map of census tracts, available at http://adecagis.alabama.gov/lrs_app/. On this map you are able to zoom in to street details. You may also type in a place or address in the bar on the top right to zoom to a specific location. Once you find the area, click on the map to open details about the census tract. The tract number will be the first item listed.

For your application, you may use the Estimated National Value of Each Volunteer Hour which is currently listed at $25.43 per hour. More information here: https://independentsector.org/value-of-volunteer-time-2018/

Possibly, but it depends on how the food fits into your overall plan as presented in your project narrative and budget. The main goal of anything associated with your application should be to get Alabamians to participate in the census, including completing a census form at any event you plan to host.

Something itemized, clear and easy to understand is key. We need to understand what will be covered by the matching funds or in-kind services and what you are requesting be covered by the grant.

You should include as part of your application a clear connection with the local areas that are included in your tract list. A list of local contacts and letters of support from local leaders are great ways to demonstrate local support for your proposed project.

Expenditures or in-kind services provided for census awareness and outreach activities before September 1, 2019 are ineligible to count toward the matching requirement.

As with food, it depends on how the equipment fits into your overall plan as presented in your project narrative and in your budget. Equipment should not be the main focus of your proposal, it should supplement ideas, events and activities to get Alabamians to participate in the census.

You will be required to submit a final report detailing your expenditures, activities and accomplishments by August 1, 2020. While the reporting requirements will be specified in the Grant Agreement, in general this report will need to demonstrate responsible use of grant funds as well as the measurable impact of your program in increasing census participation among your targeted groups and areas.

No, the deadline remains 5 p.m. central time on Friday, Oct. 11, 2019. Applications and supporting materials must be emailed to icount@census.alabama.gov by the deadline in order to be considered for funding. Incomplete applications or applications with missing supporting documents will not be considered for funding. The only exception is the documentation of commitment for matching funds which must be provided no later than Nov. 8, 2019.

Everything listed on the application form is required for governmental agencies or public educational institutions except Form 990, which is an IRS form filed by tax-exempt nonprofit agencies. This document is required for nonprofit groups applying for a grant. Please be certain to submit all supporting documents and your application by 5 p.m. central time on Friday, Oct. 11, 2019. The only exception to the Oct. 11 deadline is documentation of commitment for matching funds which must be provided no later than Nov. 8, 2019.

It is ADECA’s expectation that all projects will be closed by the deadline in the grant agreement. Currently, an extension process is not being considered.

Partnerships can be documented through letters, resolutions, proclamations, memorandums of understanding, or other similar documents. Regardless of the format, the document should indicate a specific contribution(s) the entity intends to make to the project in the form of funds, resources, or activities.